Executive Assistant

Helping Link is seeking an Executive Assistant to provide administrative, office, organizational and program assistance to the Executive Director who oversees all internal and external operations. This part-time (0.5 FTE) paid position, which reports to the Executive Director, requires discretion with confidential matters and the ability to manage multiple tasks and priorities. The ideal candidate will play a collaborative role in developing and implementing systems that increase the effectiveness and efficiency of our work and support our ability to grow and expand our impact. Candidates must have flexibility to work within operating hours, which includes evenings, and perform duties on-site (limited remote work available). This is a part-time (0.5 FTE) paid position, paying $25 per hour. Approximate 20 hours per week.

Responsibilities and Duties:

• Assist in coordinating quarterly ESL, Citizenship and Computer/iPad classes, including scheduling, registration, instructor support and online education portals.
• Assist in coordinating Information and Referral Services and community outreach for Helping Link programs.
• Support volunteer recruitment and retention activities, as needed.
• Administrate financial tasks such as tracking reimbursements.
• Support Board of Directors on administrative duties such as coordinating meetings and communications. Assist in the development of the annual budget and the strategic plan.
• Assist in coordinating the fundraising and grant funding plan.
• Support in communications and marketing, as needed.

Minimum Qualifications:

• 3+ years of work experience in administration, office management and program/project coordination.
• Excellent verbal and written communication and interpersonal skills
• Proven ability to work with efficiency, flexibility, and humor.
• Outstanding organizational skills.
• Ability to operate Microsoft Office (Word, Excel, PowerPoint).
• Strong commitment to Helping Link’s mission and values.

Preference Qualifications:

• Experience in the nonprofit sector and volunteer management.
• Familiarity with the Vietnamese community and English Language Learner programs.
• Bachelor’s degree is desirable.

Application Instructions:

To apply, please send a cover letter and resume to careers@helpinglink.org and include the job title in the subject line.